When it comes to business everyone is always looking for the best ways to save money, make cuts, under spend, etc; while still being able to run a functioning business. They do in this is hopes their efforts will add to their profitability. Yes, there are ways to make cut backs that help your business prosper, but what if I told you there was one way in particular that will not only save you money, but help make you money in the long run. By outsourcing your bookkeeping to a second party you can do just that. Now you have to find the “right” bookkeeper, of course, and I’ll give you a hint, you’re reading their blog…right now. Not to toot our own horn, but we do have the best bookkeepers around that will lead you to the road of prosperity.
Let’s look at some numbers shall we. Did you know hiring an employee adds an additional 11% on to their hourly rate, and not to mention if you’re offering benefits it jumps up to 15%? For example, say your company hires an in office bookkeeper at $10 an hour/40 hours a week, and you’re not offering any benefits for 90 days. So before taxes you pay to your employee approximately $1,600 a month. Now taxes are taken out of that, which you as his employer will have to match some of those expenses, and that will roughly be about an additional $176 (depending on your state, county and municipalities). Your new bookkeeper has now reached his 90 day period and will start to receive his benefits. That $176 has now jumped to $240 extra per month, just for that one employee. All in all, you end up spending roughly $1,840 on your in office bookkeeper per month. On the other hand, if you were to outsource your bookkeeping, say to Protected Bookkeeper LLC for instance, we could cut that cost in half! Not only that, our wonderful bookkeepers could show you how to properly make cuts and become more profitable. Let’s look at some numbers from our point of view. Say you’ve now hired us to take over your finances; you have decided you would like to go with our Advance Package with no additional add-ons. So after looking over your books and discussing what you would want from us, we say your monthly rate will be $550 a month. Now compare that to what you have to pay out for an in office bookkeeper. That’s a savings of $1,290 per month! Think of all the ways you could use that extra money.
As if you needed another reason to outsource your bookkeeping, we’ve got a couple more for you. In this day in age everyone expects everything to be done in the fastest most efficient way possible. One of the ways many businesses are accomplishing this is by going virtual. Just about anything nowadays can be accomplished on the internet, over email, or even on our smart phones. The less paper the better. Hardly anything anymore is handwritten or sent by mail; simply because it’s just not quick enough. When we want something, we want it now. By outsourcing your bookkeeping, you get exactly that. Everything for your businesses finances can be found online, neatly organized, and ready to be viewed by you anytime of any day. You don’t have to worry about lose papers flying around the office or if you’ve still got that one receipt. Simply scan it into your computer and send it on over to your bookkeeper and they will put where it needs to be until you need it next. If you ever need to be reminded to pay bills on time or who needs to be paid what, your bookkeeper will handle that as well. Along with anyone that owes you money. Everything can be found in your bookkeeping software, and if you ever have trouble finding something or have any questions send over a quick email and your personal bookkeeper would be more than happy to assist you.
Many people worry about security when it comes to handling their finances online, or that it might be too much of a hassle, or the fact that they have a “virtual” bookkeeper. This brings us to our final discussion. You can rest assured that all your personal information is more than safe when it comes to sending documents over the internet. We take security very seriously; all our computers here use the best security, encryption, and password management programs available. Along with that, all our programs are cloud based so you have access to your documents 24/7; nothing is kept hidden for you. We take several measures to ensure your information will be as safe as possible. One way we do that is by making sure your personal bookkeeper has their own login credentials for each one of your accounts with read-only access. There are a couple reasons why we do this and the first is for audit reasons, and secondly it’s to be able to manage who does what on each account. With read-only access we can only gather information needed for your books, and will never to able to transfer funds, pay bills, etc. Another security measure we also take, and another perk of having an online bookkeeper, is there is no paper trail. We do not keep hold of any paper records what so ever. To learn more about the software we use, visit our home page. Now that you’ve done your research, you’ve got a little peace of mind, and decide that online bookkeeping is something you could do. You’ve come to your next concern; is this going to be a huge hassle to switch from my current bookkeeper? And the answer to that is no, not at all. After we’ve discussed everything with you, we would send you a small checklist of documents we need and once you send those over, we handle the rest. We put you in the system, get you set up with your monthly subscription (we cover that for you, by the way), talk your through the bookkeeping software, and your part is done. Simple as that! So we’ve now calmed your fears about security and switching bookkeepers and your final hesitation is if you’re really talking to a real person. When you call for your consultation you will speak directly with your personal bookkeeper/trusted advisor if you were to decide to move forward. If you were to still have reservations after the consultation, you could also have a Skype conference call with your bookkeeper so you could physically see one another. That typically puts all fears to rest.
All in all, outsourcing your bookkeeping services is one of the best things you could do for you business. Not only for financial reasons, but it’ll help de-clutter the office and if you are personally handling your books; it’ll relieve some stress off of you. It’s environmentally friendly, safe, secure, organized, and most importantly reliable and accurate. Contact us today to see what great things we can do for you and your business.